Prevent HVAC Breakdowns: Maintenance Tips for Facilities Managers

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One of the most important aspects of a facilities manager’s role is to help prevent HVAC breakdowns. HVAC systems are indispensable for maintaining smooth and efficient facility operations when operating at full potential. When running perfectly, the comfort, productivity and general well-being of both employees and customers is assured.  However, unexpected HVAC breakdowns disrupt operations, cause discomfort, and lead to costly repairs. The key to avoiding these issues lies in proactive maintenance to prevent HVAC breakdowns. In this article, we’ll provide you with valuable tips and expert advice on how to prevent HVAC breakdowns, ensuring the smooth operations of your facility. Air Conditioning unit exterior Regular Filter Maintenance: One of the simplest yet most effective ways to prevent HVAC breakdowns is by regularly inspecting and cleaning or replacing air filters. Clogged filters restrict airflow, strain the system, and decrease efficiency. Develop a schedule to ensure filters are cleaned or replaced according to manufacturer recommendations and site conditions.  Filters should always be cleaned during a regular service by your maintenance provider. Carrying out additional interim filter cleaning/inspections would provide extra performance protection.

In addition to the above, ensure your FGAS qualified maintenance provider carries out the following steps to help prevent HVAC breakdowns:

  1. Clean and Inspects Coils: Dirty coils can hinder heat transfer and cause your HVAC system to work harder, increasing the risk of breakdowns. Regular inspections and cleaning of both the evaporator and condenser coils will remove the build-up of dirt and debris.
  2. Lubricate Moving Parts: HVAC systems consist of various moving parts that require proper lubrication to operate smoothly. Regular lubrication of motors, fans and bearings will minimize friction, reduce wear & tear and extend the lifespan of your equipment.
  3. Check all Electrical Connections: Sometimes electrical connections can work loose causing product failure, damage to control boards etc.
  4. Check Air On and Air Off Temperatures:  To ensure the unit is working efficiently and is working as it should.
Schedule Professional Maintenance:  While regular DIY maintenance on filter cleaning is achievable it is crucial to ensure you schedule regular maintenance with fully qualified and trained technicians. This should be scheduled on a six-monthly basis in most instances, more regularly in very challenging environments and annually as an absolute minimum.  Trained technicians can perform comprehensive inspections, identify potential issues and address them before they escalate into major breakdowns.  Be wary of maintenance/service quotes offered at a bargain price. Such service visits will not incorporate all necessary steps to protect HVAC appliances. This could result in costly repairs or replacement of equipment, sooner than the expected lifespan. To make sure that you get quality service, always ask providers for a comprehensive breakdown of their service action schedules. This will not only help to ensure compliance with any manufacturer guarantee in force but will also protect HVAC appliances, saving money over the long term. By being mindful of this advice and our preventative maintenance tips, Facilities Managers can significantly reduce the risk of HVAC breakdowns, enhance energy efficiency and ensure the smooth operations of their facilities. Regular maintenance really is key to extending the lifespan of HVAC systems and avoiding costly repairs.

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